Data and Software Policy
Introduction
NESCent strongly believes that sharing all data and software source code with the research community is a key ingredient towards fostering synthetic research at NESCent and elsewhere, and therefore contributes to advancing evolutionary science as a whole.
In order to accomplish its mission, and to best support the scientific community in
advancing evolutionary science as a discipline, NESCent expects that all data and software created through NESCent-sponsored activities be made publicly available.
Scope
This document defines the policies for sharing data and software source code that is created, generated, used, hosted, replicated, sponsored, or made available by a NESCent sponsored scientist, project, or activity, or by a collaboration in which NESCent participates.
In the remainder of this document data and software source code within the scope of this policy is collectively referred to as NESCent-sponsored data and software source code, respectively.
Data or software used that have more restrictive terms of use and dissemination than those set forth here are exempt from this policy. However, NESCent strongly encourages its participants and collaborators to consider alternatives that do not restrict sharing and free dissemination.
NESCent-sponsored Data
NESCent is committed to making all evolutionary biology and any other data within the scope of this policy readily available to the broader scientific community.
To meet this goal, NESCent-sponsored data or datasets are to be accessible from a web-based interface, with no restrictions for use and dissemination, or at the choice of the principle investigator under a Creative Commons license or compatible terms of use, are to be made available in a timely manner, generally no later than one year after the conclusion of the NESCent award, or immediately upon publication of an associated article, whichever comes earlier, and are to be kept current, if they undergo continuing updates, and are to be sufficiently documented using appropriate standards and conventions agreed upon by the evolutionary biology community, including registration and deposition at a public meta-data registry and data repository if such a registry or repository exist. This documentation must include appropriate acknowledgment and attribution of any data used from other researchers or sources, as required by the copyright, license, or terms of use of such data.
NESCent recognizes that there are many questions associated with the open licensing of scientific data collections and encourages sponsored scientists to familiarize themselves with the issues (http://sciencecommons.org/data/dbfaq).
NESCent-sponsored Software
NESCent is committed to open-source software development and distribution. Software developed with NESCent funding or participation is expected to become readily and freely available to the broader scientific community.
Specifically, NESCent-sponsored software is to be made accessible on a FTP or web-accessible site hosted by NESCent, or at Sourceforge (http://sourceforge.net) or a similar site, for download in source code, and the source code is to be licensed under an OSI-approved Open Source license (http://www.opensource.org/licenses/). The source code is to be made available in a timely manner, meaning as early as possible but no later than the termination of the collaboration or fellowship, or publication of an article involving the software or data generated using the software, whichever comes earlier, and is to be sufficiently documented, stating at a minimum purpose, copyright and license, and acknowledging and attributing any other software or software libraries that the NESCent-sponsored software uses or depends on, as required by the licenses of such software. Copyright and license must be stated in every source code file, and the licenses for all the files constituting the software must be compatible.
Support By NESCent IT
NESCent’s Informatics team will help a principal investigator or NESCent fellow in selecting the most suitable Creative Commons or Open Source license, and placing the license appropriately on the website for the dataset or the software, as well as in depositing data, meta-data, and software source code in the pertinent public repository.
NESCent and its Informatics team will also help to remove any obstacles towards making data and software available, for instance by researching and resolving license incompatibilities, consulting or coordinating with collaborators, etc.
Continuation of Support
NESCent Informatics will schedule a wrap-up meeting with all NESCent fellows about 3-4 weeks before their term at NESCent ends. The goal of this interview is to identify any data, data sets, and source code that the scientist created under NESCent support, and to develop a recommendation for what type of continued support NESCent should provide for the data or data collection (for instance, hosting a database) and for the software (e.g., fielding user questions, bug resolution, or continued feature development). The recommendation will be communicated to the leaving scientist, at the latest upon approval by NESCent’s Director.
NESCent is not positioned to guarantee hosting of a database or application for the long term. NESCent will, however, help to establish or secure such long-term hosting if recommended, for instance by assisting to apply to DataCentral at the San Diego Supercomputer Center.
Copyright and Acknowledgment
Data or datasets, software, published books and scholarly articles generated or created by a NESCent fellow or through a project or meeting funded by NESCent must appropriately and conspicuously acknowledge NESCent and the National Science Foundation.
